The day and night work in you, so work in them.
This is what Caliph Umar bin Abdul Aziz said about the effect of time on the condition and age of the human being, and this is what many of us strive to do, but it does not prevent that we may commit some time management mistakes without noticing.
You try to do your best to organize your time efficiently, stick to your schedule, and successfully complete all the tasks required of you, but you feel unsatisfied!
You hear advice from a friend, use a time management tool, read a book from a respected trainer, and then strive to apply everything that you have heard and learned, but not everything that others have tried and worked with will work for you.
You may mistake some of your practices as you thought they would be wrong, so we gathered for you in this list the most common time management mistakes and what you should do to fix them, read them and then review yourself to discover which of the following seven mistakes you fall into without realizing:
The task list is filled with many items
In an effort to use every minute of your time, you will fill your To-Do-List with more and more items that the list is already filled with. It is an estimate of less time than the actual time each task takes, so each day will end in disappointment because you haven’t done everything you should have done.
In addition, to feel accomplished, you will start doing the simpler small tasks, like following social media accounts or reading emails, only to mark () and leave these list items safely, while the more important tasks remain on hold.
Instead of that
You can fix this time management error by stopping the obsession with the task list, delete all unnecessary tasks, either by canceling them or delegating others to perform them on your behalf, or by outsourcing some of their activities, leaving in the end only three or five tasks that should be You have to do them, tasks that bring you more customers or bring you more profits, and the more you focus on the most important tasks, the more effective and impactful results you will achieve.
Perform more than one task at a time
The speed of achievement provided by the performance of more than one task at the same time tempts you to adopt this method in order to save a lot of time, but unless you are a highly organized person and enjoy high levels of focus, creativity and accuracy, or perhaps like mothers, you have the ability to cook and follow the lessons of children and talk in Phone at the same time, the feat that multitasking promises is a mirage in the desert.
Multitasking hinders you from the focus required to perform each task separately and negatively affects the quality of execution, so you end up either taking too long to do them all simultaneously, or you did one or more tasks badly.
Instead of that,
Follow the method of one task at a time, in order to maintain your alertness and full presence in every task, and to increase your ability to absorb and retrieve information when needed, thus saving time and improving your productivity.
You assume the role of the machine
We are human beings and we are not machines, but we do our best to be like them, as you move from performing one task to another quickly without stopping and without thinking about the need for rest or taking into account the different levels of energy and vitality throughout the day. But over time, you fail to continue at the same pace of work, and you start staring into the void or browsing social networking sites aimlessly instead of completing the required work, to end the day feeling angry for not sticking to your unreasonable schedule in the first place!
One scientific study indicates that our brains cannot focus on working a full 8 hours, and that the most productive employees take a break every 52 minutes at work.
Instead of that,
Set aside short periods (10 minutes on average) throughout the day to take a break. You may feel like you are wasting your time, but the truth is that you make up for rest time and more when you increase your energy and focus after taking a break and back to work.
Get away from the office and do something that has nothing to do with work, such as eating, taking a walk, exercising, or just relaxing. This will help you to renew your mental and psychological energy and restore your focus in the work that you will be doing.
Sink in achieving short-term goals
This error is one of the most common time management mistakes, as it is easier and faster for you to achieve a short-term goal, include it in the next day’s to-do list, work on it and succeed at it, and move from one goal to another or work on a small, renewed goal every day, but it drains Small goals most of the time and in the thick of them you forget your long-term goals.
Instead of that,
Set aside time each week to work on achieving your long-term strategic goals, to ensure that you are still staying on the path you chose from the start.
You commit to completing a task until completing it in one go
Your idea of ideal time management might be to commit to only performing one task without stopping until its completion, then moving on to the next task, and the motivation behind this may be to avoid making the mistake of doing the most parallel task that we talked about, but you can address this in a way. Others are more effective.
Instead of that,
Leave some time between the different stages of project implementation, to give yourself a chance to reflect and reflect before returning and resuming work on it.
For example, if you are making a plan to develop your product, work on the plan for two hours, then pause and do some marketing activities or communicate with customers for a while, then come back to complete the development of the plan.
For tasks that are frequent at close intervals, such as following up on emails; For example, set aside half an hour for responding to it one sentence, rather than following it up on the go in what counts as an ongoing productivity drain.
It is important to note that every time you switch from performing one task to another, it will take a few minutes for you to fully mentally engage in the new task, so you have to hold the stick in the middle and practice switching between tasks in moderation without excessive.
You trust that you are spending your time in the best possible way
You work on organizing your day with all seriousness and interest, and you spend most of your time working and achieving a good productivity rate, reaching confidence that it is not possible to be more creative than it was, but we as humans are not subjected enough to judge ourselves, as there are some small holes during your day that Time leaks out without your knowledge, which is one of the hardest time management mistakes to notice.
Instead of that,
Replace your personal opinion with pen and paper or a Time Tracker like FreshBooks and Timely .
Take a step back and take a quick look at your day and write down all the activities that you performed throughout the day in detail and at times of time, and do this for a week or two, you will be surprised at how much time is wasted from you, and if you collect the individual minutes that slip from your hands throughout the day, You will find that you saved an hour or more a day and was wasted on “riot” activities that stole more time than you devoted to them, such as social media, e-mail, etc.
An objective evaluation will help you ascertain whether you are making use of your time effectively or if you are making noise but not flour.
You take too much interest in managing your time
In the novel Don Quixote and the Windmills, the noble Quixote deluded that windmills are nothing but demons with long arms that bring evil into the world, so he decided to fight them and planted his spear in one of her arms, indifferent to warnings and screams around him, so the arms raised him in the sky and turned with him and then threw him on a painful ground Defeated.
Are we thinking of controlling our time with the same Don Quixote mentality? Probably! Time is a limited and constant resource (24 hours a day) that goes by whether we like it or not, and the over-control of this out-of-control resource represents an attempt to wrestle with windmills.
Instead of that,
Pay attention to the things you can control that help you increase your productivity, such as getting enough sleep, exercising regularly, eating a healthy diet, managing stress, managing priorities well, and providing a calm and positive work atmosphere.
The final time management mistake inspires a bottom line, which is that the pursuit of perfection in time management for you as a human being is a kind of luxury that no one has, but what you really do have is to try and seek and then be satisfied with the good results that are achieved.
Share your opinion with us in the comments, what are the most common time management mistakes? And how can you avoid getting caught?